Fireflies.ai

Getting Started

Fireflies.ai is an AI meeting assistant that automatically records, transcribes, and summarizes your meetings—so you never have to take notes again. It works with Zoom, Google Meet, Microsoft Teams, and more, and stores everything in a searchable knowledge base. This guide is for new users who want to set up Fireflies, run their first meeting, and get the most out of the platform.

Setup & Registration

1. Create an account – Go to fireflies.ai and sign up with your work email. You can also use Google or Microsoft SSO.
2. Connect your calendar – After signing in, click "Integrations" → "Calendar" and connect your Google Calendar or Outlook. Fireflies will scan for upcoming meetings.
3. Install the browser extension – For auto-joining meetings, install the Fireflies extension for Chrome or Edge. Pin it to your toolbar.
4. Authorize meeting platforms – Under Integrations, connect Zoom, Google Meet, or Teams. Grant permissions for Fireflies to join as a guest.
5. Verify your email – Check your inbox and click the verification link. No waiting period; you can start immediately.

> Where to find credentials – Your API key is in Settings → API & Integrations → Generate API Key. Use it for programmatic access.

Your First Use

Using the App (Recommended)

1. Schedule a meeting in your connected calendar. Fireflies will automatically add its bot as a guest (look for [email protected]).
2. Or, join a meeting manually: click the browser extension icon and select "Record This Meeting".
3. After the meeting ends, open the Fireflies dashboard. You'll see a recorded meeting with a transcript, AI summary, action items, and key topics.
4. Example output – A summary card showing:

- Meeting Title: Q3 Product Review

- Date: 2025-03-30

- Duration: 45 min

- Key Topics: "Feature prioritization", "Bug fixes"

- Action Items: "Alice to update roadmap by Friday"

Using the API (Advanced)

Fireflies offers a GraphQL API. Below is a curl command to fetch the transcript of a specific meeting (replace your_api_key and meeting_id):

curl -X POST https://api.fireflies.ai/graphql \
  -H "Content-Type: application/json" \
  -H "Authorization: Bearer your_api_key" \
  -d '{
    "query": "{ transcript(meetingId: \"meeting_id_here\") { sentences { text speaker } } }"
  }'

What it does: This sends a GraphQL query to retrieve all sentences with speaker labels from a meeting. The response will be a JSON object containing the transcript. Expected response:

{
  "data": {
    "transcript": {
      "sentences": [
        {"text": "Let's start with the roadmap", "speaker": "Alice"},
        {"text": "Sure, I'll share my screen.", "speaker": "Bob"}
      ]
    }
  }
}

Common Use Cases

1. Sales Discovery Calls – Automatically capture every detail from prospect meetings. Fireflies tags objections, pricing questions, and next steps. Push notes to Salesforce via the integration.
2. Product User Interviews – Record interviews, then search for keywords like "frustration" or "missing feature". Share highlight clips with the team.
3. Engineering Standups – Let Fireflies join daily standups. Create a weekly summary of blockers and progress, then send it to Slack.

Tips & Best Practices

• Stay within free tier limits – The free plan gives 800 minutes of storage. Delete old meetings you don't need, or upgrade to Pro for unlimited.
• Avoid overlapping meetings – Fireflies can only join one meeting at a time per account. Use separate workspace accounts for concurrent meetings.
• Use custom templates – In Settings → Meeting Templates, create a template for each meeting type (e.g., "Sales Call" with fields for budget, timeline). Fireflies will auto-fill them.
• Optimize transcript accuracy – Encourage participants to speak clearly and avoid background noise. Fireflies works best with stable internet.
• Common pitfalls – Forgetting to grant microphone permissions in the browser extension; not connecting the calendar after signup. Always check the integration status in the dashboard.